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Business relocation, just like any big job, should be carefully planned out and properly coordinated. There are just so many details to think about when you move office; and for some, that’s why, for some, relocation is considered one of the most stressful situations! But it does not need to be that way because with a business relocation, it can be broken down into a series of simple steps and procedures. It may sound complicated but if done correctly, it is very manageable. The following tips will guide you in successfully relocating your business to a new location:
Establish a Check List – Before you even begin to move an office, make a list of all the things that need to be done and accomplished. This will help you keep track and prioritize everything that needs to get done. It will also help you stay organized and get things done on time. Start with the most important items first such as phone numbers and address. Do not forget to set up an alternate contact name as well.
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Create a Checklist for the Commercial Moving Company – You need to have a list of key items when relocating businesses. That means you need to create a check list that is specifically designed for your business relocation. First, make a list of all the employees, departments, equipment and furniture. For each department and equipment, create a separate section of the checklist. For example, start with the office supplies and end with the office furniture. This will keep you on task as you move your business relocation procedure accordingly.
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Create a Work Force Plan – One of the biggest obstacles to a successful business relocation is the lack of a well-defined and cohesive work force. This is especially true for small businesses that do not have a large number of employees. Many relocation agencies offer short-term jobs to current employees free of charge to help them prepare for the move. Having a work force ready to go can mean having your entire operation running at maximum capacity immediately.
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Keep It Simple – When businesses relocate, they often consult with local change management groups to help smooth the transition. However, it’s important to keep it simple. Don’t ask your employees to change dress codes or email address. Do not require your employees to use company cars to drive during the move. Keeping things simple helps reduce confusion during your move and increases employee morale.
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List the Important Aspects of Your Move Over – You may be tempted to leave some of the most important aspects out of the equation during the move. For example, you may decide that you won’t need to rent commercial vehicles and driver’s licenses. While this is understandable, it’s not always best to completely ignore these elements. Consider what the most important aspects are to you. Then, include those as part of your move.
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Consider Hiring a Moving Company – There are many companies that specialize in the moving office. If you want to minimize the stress of the business relocation process, consider hiring a company to provide on-site movers. These professionals know how to pack and unpack each load and can take care of all of your needs once you’ve left your old office space. They can even provide you with temporary office space while your business is relocated.
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Think of Employees as Assets – When relocating, don’t discount the value that your employees bring to your business. After all, they represent a large percentage of your business. Relocating a company is no small feat. To keep your employees happy and on their toes, keep them informed about every move that happens. Make sure that new hires are also kept aware of important information. By keeping everyone on your side, you’ll find that your move goes smoothly and your employees are happy.